One screen for the whole fleet
Forty machines or four thousand: you should see what's selling, what's empty and what's broken without opening a single spreadsheet. Try the board yourself.
In short
- Most operators piece their fleet together from driver notes, phone calls and last month's sales report.
- A single live board answers the three questions that matter each morning: what's selling, what's empty, what's broken.
- Filtering by state turns a wall of machines into a short to-do list.
Ask an operations manager how the fleet is doing today and you'll often get a careful answer: "Fine, as far as I know." The honest part is as far as I know. The information exists — it's in the drivers' heads, in a technician's notebook, in the sales export someone will look at on Friday. It just isn't in one place.
That's the gap CleaVend closes first. Every connected machine reports what it's doing, and all of it lands on one screen. Not a report you run. A board that's already up to date when you open it.
Three questions, every morning
When we sit down with operators, the first hour of the day almost always comes down to the same three questions:
- What's selling? Which machines are trading normally, so you can leave them alone.
- What's running low? Which machines need a refill before the next rush, not after.
- What's broken or silent? Which machines have a fault, or haven't been heard from at all.
Here's a small version of the board. Every tile is a machine. Use the buttons to narrow it down, and click any tile to see what's going on inside.
Your fleet at a glance
Click a machine to see its details.
Example data for illustration. Your board shows your own machines, sites and products.
Notice what happens when you press Fault: forty machines become three. That's the point. A good board isn't impressive because it shows everything. It's useful because it lets you ignore almost everything.
From a wall of machines to a to-do list
In practice, the morning routine with CleaVend looks something like this:
- Open the overview. Fleet health, today's takings and the number of machines that need attention, on one screen.
- Look at the faults. Each one tells you the machine, the site and what's wrong, in plain words. A technician can be on the way before the first coffee is finished.
- Check the refills. Machines running low are flagged from how they've actually been selling, so drivers go where they're needed.
- Glance at "offline". A machine that has gone quiet is often the most expensive one — it might be fine, or it might have been dark all weekend.
Prefer a map? The same machines appear on a map, coloured by state. Handy when you're planning a route or looking for the nearest unit to a site that just called.
Everyone sees their own slice
A board for the whole fleet doesn't mean everybody sees the whole fleet. A driver for the southern region sees the southern machines. A technician sees the faults. Someone in accounting sees sales and money, and no machines at all. The board is the same; what's on it follows the person looking at it.
Seeing everything is easy. Seeing the right five things is what saves the morning.
Small fleet, big fleet
The board works the same for an operator with forty machines and one with four thousand. With a small fleet, it saves you a round of phone calls. With a large one, it's the only realistic way to know what's going on. Either way, you stop managing by "as far as I know" — and start managing by what the machines are actually telling you.