Load the van once, and load it right
Too much in the van means wasted space and spoiled stock. Too little means a second trip. Tick today's machines and watch the warehouse list add itself up.
In short
- Every machine on today's tour has its own list of what it needs, worked out from its sales.
- CleaVend adds those lists together into one warehouse proposal, so the van is loaded once.
- Nothing rides around all day for nothing, and nobody drives back to the depot for a forgotten crate.
Every vending business has a version of this morning. The van is loaded "with the usual." By lunchtime the driver is out of cola and has three untouched boxes of muesli bars rolling around in the back. They either drive back to the depot, or leave two machines half-filled and promise to come back.
The usual was a good guess once. It just isn't today.
From machine lists to one van list
CleaVend already knows, per machine, roughly what it will need — that's the filling proposal, based on what the machine has sold since the last visit. The warehouse proposal is simply all of those added together for the machines on today's tour. Tick a few machines below and watch the list build.
Who's on today's tour?
Tick a machine to start the list.
Example machines and quantities, to show how the lists combine.
Notice how different machines pull the list in different directions. The gym wants water and hardly any crisps. The university wants snacks late in the evening. The station wants a bit of everything. "The usual" would be wrong for all three.
Why it matters more than it looks
No second trips. A driver who runs out halfway through the tour either goes back to the depot — losing an hour — or skips the rest of that product for the day. Loading from the real total avoids both.
No stock riding around for nothing. Products that spend all day in a van and come back unsold are handled twice, take up space and, in summer, don't always survive the trip. Fresh items like sandwiches are the most expensive mistake of all.
A calmer warehouse. When the warehouse team gets the list the evening before, they can prepare the crates in one go instead of guessing at seven in the morning. And they can see the week coming: if every machine is suddenly selling more water, it's time to order more water.
Proposals get better as you count. When drivers count what's actually in the machine during the guided refill, the next proposal starts from real numbers rather than estimates — so the van list gets more accurate the more you use it.
How it fits into the day
- The evening before, the dispatcher picks the machines for tomorrow — usually from the urgency ranking in tour planning.
- CleaVend adds up each machine's filling proposal into one warehouse list.
- The warehouse prepares the van from that list.
- At each stop, the driver sees the pick list for just that machine.
- What actually went in is recorded, ready for tomorrow's proposals.
Load what today needs, not what last month needed.
It's not a glamorous feature. Nobody will ever post a photo of a well-packed van. But ask any driver what makes a good day, and "I had everything I needed" will be near the top of the list.